Six Considerations for Your Next Productivity Software

Your business’ productivity software is one of the more important decisions you’ll make, and while there are many options, they won’t all be the best solution. Small business owners have to carefully consider price, scope, and integration, among other factors. Today, we’re looking at six aspects of productivity software your business should think about before committing to a solution.

How Easy is It to Use?

Productivity software aims to be productive, so you want it to be easy and simple to use. The best tools for your business will be ones that your team can use right away. Bonus points for software you can customize to suit your employees’ preferences and keep distractions to a minimum.

What Collaboration Options Exist?

Collaboration options help your team be more productive by working well with others. A good solution will allow you to share files, make edits in real time, and leave comments on tasks or files. Some tools also offer built-in chat features to make working on projects together as easy as possible.

How Does It Integrate with Your Other Tools?

You want a productivity software system that can work well alongside your other business solutions. Therefore, your calendar, note-taking apps, all that stuff should connect seamlessly with your productivity software to minimize workflow interruption. Some companies might need software that lets them set up APIs for custom connections, but the basics should suffice for most purposes.

What Options Exist for File Sharing?

Access to files anywhere, anytime is becoming a vital part of any good productivity solution. Your software should let you jump between your phone, tablet, and computer without a hitch. Cloud storage goes a long way toward keeping your files accessible without putting them at risk, and the best options are those that also allow for offline mode.

How Does Organization Work?

It would be counterintuitive for a productivity solution to have cumbersome file organization or note-taking options. Your preferred software should make it as easy as possible to create, format, and organize documents. You can never go wrong with a good search function, as well.

Does It Offer Robust Security Options?

Your productivity solution should also be equipped with end-to-end encryption and two-factor authentication. Also, be mindful of your software provider’s privacy policy. You want to ensure your business’ data is safe not just on your end, but the provider’s as well.

To find the best productivity solution for your needs, be sure to call us today at (719) 644-6789.